10 Common AV Rental Mistakes in Malaga, Spain
Looking to avoid common AV rental mistakes in Malaga, Spain? Most of them are not about broken equipment: they are about assuming a package includes something it doesn't, until the day of the event.
Malaga Event Gear delivers, installs and tests every package across Malaga and the wider Costa del Sol.
Contact us today to discuss your event.
Brief Overview
Malaga Event Gear helps you avoid the common AV rental mistakes that come from assuming a package includes a technician, a projector or a specific microphone when it doesn't. Backed by experience going back to 1996, we deliver, install and test the equipment, so your only job is to book the right package.
Contact us today to discuss your event.
Key Highlights
Most AV rental mistakes come from assuming a package includes something it doesn't.
Only the Wedding Pack and MICE Pack include a technician as standard, and the Basic MICE Pack offers one as a paid add on.
Not every package includes a projector or screen: the Eco Pack's is an optional add on, and the Wedding Pack has none at all.
Guest capacity is fixed per package, from 40 on the Basic MICE Pack up to 120 on the MICE Pack.
10 Common Mistakes to Avoid
- Assuming every package includes a technician. Only the Wedding Pack and MICE Pack include one standard. The Basic MICE Pack offers it only as a paid add on, at 240 euros per day.
- Assuming a package includes a projector or screen it doesn't. The Eco Pack has no screen standard, it is a 50 euro optional add on. The Wedding Pack has no projector or screen at all.
- Picking a package by name instead of by guest count. Real capacity limits: the Basic MICE Pack covers up to 40 guests, the Eco Pack up to 50, the Wedding Pack up to 80, and the MICE Pack up to 120. The Product Presentation Pack lists no guest cap and fits a single presenter with slides.
- Assuming staging or a lectern is included in a corporate package. On the MICE Pack, both are separate add ons: staging at 35 euros per square meter, a premium lectern at 50 euros.
- Not confirming which microphone the package includes. The Basic MICE Pack includes a gooseneck microphone for a podium or lectern. The Product Presentation Pack includes a wireless handheld microphone. The MICE Pack includes both.
- Budgeting off the headline price alone. Every price on our packages page is ex VAT, with 21 percent Spanish VAT added at checkout, and add ons like a projector, extra technician hours, a lectern or staging are billed separately.
- Assuming you need to arrange pickup or setup yourself. Every package is delivered, installed and tested by our crew, then collected again after your event. This is not a self collect model.
- Booking right at a package's guest cap with no margin. If your guest list can still grow, book the next package up rather than the one that only just covers your current count.
- Assuming laptop adapters are included on every package. The Product Presentation Pack includes HDMI and USB-C adapters plus audio interfaces at no extra cost. Confirm this for other packages rather than assuming it applies everywhere.
- Assuming sound scale is interchangeable across packages. The Eco Pack's sound system is sized for up to 50 guests in a private setting. A larger reception needs the Wedding Pack's PA system instead.
Real Setups We've Delivered
A venue in the province of Malaga set up for a small event with sound and lighting equipment.
The lectern and stage riser we supplied for a congress at Hotel Alfonso XIII in Sevilla.
The HK Audio speakers and gooseneck microphones we supplied for a dealership event in Malaga.
An outdoor space illuminated with decorative lighting strings, creating a festive atmosphere.
Booking and Service Area
Our services cover Malaga, the Costa del Sol and Sevilla with no minimum order, and extend to Granada for rentals over 400 euros. Book at least 24 hours in advance to guarantee availability. For what a rental price already covers, see our benefits of audio visual rental guide.
Conclusion
Most AV rental mistakes are avoidable once you know exactly what a package includes. We hold a 5.0 average across our Google reviews, built on delivering what we actually say we will. For our full range, see the audio visual rental page. Contact us to confirm exactly what's included before you book.
Planning a corporate meeting specifically? See our audio visual rental for corporate meetings guide.
FAQs
What is the most common mistake people make when renting AV equipment?
Assuming a package includes something it doesn't, most often a technician or a projector. Check 10 Common Mistakes to Avoid above before you book.
Does my AV rental package come with a technician?
It depends on the package. The Wedding Pack and MICE Pack include one standard. The Basic MICE Pack offers one as a paid add on, at 240 euros per day.
Do I need to test the equipment before the event starts?
Our crew tests every setup on delivery, before your event starts. You never receive untested equipment.
Do I need to arrange pickup or setup myself?
No. Every package is delivered, installed and tested by our crew, then collected again afterward. This is not a self collect model.
What size package do I actually need?
It depends on your guest count: up to 40 for the Basic MICE Pack, 50 for the Eco Pack, 80 for the Wedding Pack, and 120 for the MICE Pack. The Product Presentation Pack lists no guest cap, since it is sized to a presenter with slides. If your list can still grow, book the next size up.
How much does AV rental actually cost once VAT and extras are included?
Every price on our packages page is ex VAT, with 21 percent Spanish VAT added at checkout. Add ons like a projector, extra technician hours, a lectern or staging are billed separately from the base price.
How far in advance should I book AV equipment?
Book at least 24 hours in advance to guarantee availability. Our services are available in Malaga, the Costa del Sol and Sevilla with no minimum order, and extend to Granada for rentals over 400 euros.